Privacy policy
Privacy Policy
We are delighted that you are interested in our company. Data protection is paramount to the Die Impulsregion e.V. management. It is generally possible to use the Die Impulsregion e.V. websites without providing any personal data. However, if a data subject wishes to make use of our company’s special services through our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the data subject’s consent.
The processing of personal data, such as a data subject’s name, address, email address or telephone number, is always carried out in accordance with the General Data Protection Regulation and in accordance with the specific national data protection regulations applicable to Die Impulsregion e.V. This Privacy Policy is to inform the public about the nature, scope and purpose of the personal data our association collects, uses and processes. Furthermore, this Privacy Policy informs data subjects about their rights.
As the controller, Die Impulsregion e.V. has implemented numerous technical and organisational measures to ensure the best possible protection of the personal data processed via this website. However, Internet-based data transfers can in principle have security vulnerabilities, so absolute protection cannot be guaranteed. For this reason, any data subject is free to transmit personal data to us also by alternative means, for example by telephone.
1. Definitions
The Die Impulsregion e.V. Privacy Policy is based on the terms used by the European legislator for directives and regulations when adopting the General Data Protection Regulation (GDPR). Our Privacy Policy should be easy to read and understand for the public as well as for our customers and business partners. In order to ensure this, we would like to explain the terms used in advance.
We use the following terms in this Privacy Policy:
a) Personal data
Personal data is any information relating to an identified or identifiable natural person (hereinafter “data subject”). A natural person is considered identifiable if they can be identified either directly or indirectly, in particular through the assignation of an identifier such as a name, an identification number, location data, online ID, or one or several other characteristics that are an expression of that natural person’s physical, physiological, genetic, psychological, economic, cultural or social identity.
b) Data subject
The data subject is any identified or identifiable natural person whose personal data are processed by the controller.
c) Processing
Processing is defined as any activity performed with or without help of automated processes or each such sequence of activities related to personal data such as the collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, the alignment or combination, restriction, erasure or destruction.
d) Restriction of processing
Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.
e) Profiling
Profiling is any type of automated processing of personal data being used to assess certain personal aspects relating to a natural person, in particular to analyse and forecast aspects on work performance, economic situation, health, personal preferences, interests, reliability, conduct, position or change of location of that natural person.
f) Pseudonymisation
Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is stored separately and is subject to technical and organisational measures ensuring that the personal data are not attributed to an identified or identifiable natural person.
g) Controller
The controller is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of processing personal data. Where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for their designation may be provided for in Union or Member State law..
h) Processor
The processor is a natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.
i) Recipient
The recipient is a natural or legal person, public authority, agency or other body to which personal data are disclosed, whether or not it is a third party. However, authorities that may receive personal data in the context of a specific investigation mandate under Union or Member State law shall not be considered as recipients.
j) Third-party
A third party is a natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons authorised to process the personal data under the direct responsibility of the controller or the processor.
k) Consent
Consent is any expression of the data subject’s will, voluntarily and in an informed and unambiguous manner, in the specific case, in the form of a declaration or other unambiguous affirmative action by which the data subject indicates their consent to the processing of personal data concerning them.
2. Name and address of the controller
The controller within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:
Die Impulsregion e.V.
Markt 1
99423 Weimar
Germany
Tel.: +49 (0)3643 7733800
Email: kontakt@impulsregion.de
Website: www.impulsregion.de
3. Cookies
The Die Impusregion e.V. websites use cookies. Cookies are text files that are stored on a computer system by an Internet browser.
Many websites and servers use cookies. Many cookies contain a cookie ID. A cookie ID is a unique identifier for the cookie. It consists of a string by which websites and servers can be assigned to the specific Internet browser where the cookie was stored. This allows the websites and servers visited to distinguish the data subject’s individual browser from other Internet browsers that contain other cookies. A specific Internet browser can be recognised and identified by the unique cookie ID.
By using cookies, Die Impulsregion e.V. can provide users of this website with more user-friendly services that would not be possible without setting cookies.
The information and offers on our website can be optimised for the user by setting a cookie. As already mentioned, cookies allow us to recognise users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to re-enter their login data every time they visit the website, because this is taken over by the website and the cookie stored on the user’s computer system. Another example is a shopping basket cookie in an online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart using a cookie.
The data subject can prevent our website from setting cookies at any time by adjusting the corresponding setting in their Internet browser and thus permanently objecting to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time using an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject disables the setting of cookies in the Internet browser used, not all of our website’s functions are available.
4. Collection of general data and information
The Die Impulsregion e.V. website collects a series of general data and information each time a data subject or an automated system accesses the website. This general data and information is stored in the server’s log files. The (1) types and versions of browsers used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (known as referrers), (4) the subpages which are accessed by an accessing system on our website, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information which serve to protect against attacks on our information technology systems are collected.
When using this general data and information, Die Impulsregion e.V. does not draw any conclusions about the data subject. This information is needed to (1) correctly deliver the contents of our website, (2) optimise the contents of our website and the advertising for it, (3) ensure the permanent functionality of our information technology systems and our website technology, and (4) provide law enforcement authorities with the information necessary for law enforcement in the event of a cyber attack. This anonymously collected data and information is therefore analysed statistically by Die Impulsregion e.V. on the one hand and, on the other hand, with the aim of increasing data protection and data security in our company, in order to ultimately ensure an optimal level of protection for the personal data we process. The anonymous data from server log files are stored separately from all personal data provided by a data subject.
5. Routine erasure and blocking of personal data
The controller shall only process and store the data subject’s personal data for the period necessary to achieve the purpose of storage or where this has been provided for by the European legislator or another legislator in laws or regulations which the controller is subject to.
If the purpose of storage ceases to exist or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data will be blocked or erased routinely and in accordance with the statutory provisions.
6. The data subject’s rights
a) Right of confirmation
Any data subject shall have the right granted by the European legislator to request confirmation from the controller as to whether personal data concerning them are being processed. If a data subject wishes to exercise this right of confirmation, they may contact one of the controller’s employees at any time.
b) Right of access
Any data subject affected by the processing of personal data shall have the right granted by the European legislator to obtain information on the personal data stored about them and a copy of that information from the controller at any time and free of charge. In addition, the European legislator has provided the data subject with the following information:
- the purposes of processing
- the categories of personal data processed
- the recipients or categories of recipients to whom the personal data has been or will still be disclosed, especially for recipients in third countries or for international organisations
- where possible, the intended duration for which the personal data will be retained or, if this is not possible, the criteria for the determination of this duration
- the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing
- the right to lodge a complaint with a supervisory authority
- where the personal data is not collected from the data subject: Any available information as to their source
- the existence of automated decision-making including profiling under Article 22(1) and (4) GDPR and – at least in these cases – meaningful information on the logic involved as well as the significance and the envisaged consequences of such processing for the data subject
Furthermore, the data subject has a right to be provided with information as to whether any personal data was transmitted to a third country or to an international organisation. If this is the case, the data subject also has a right to be provided with information about adequate guarantees in connection with such transmission.
If a data subject wishes to exercise this right of access, they may contact one of the controller’s employees at any time.
c) Right to rectification
Any data subject affected by the processing of personal data shall have the right granted by the European legislator to demand the immediate correction of any incorrect personal data. Furthermore, the data subject has the right to request completion of incomplete personal data, also by a complementary declaration, taking into account the purposes of processing.
If a data subject wishes to exercise this right to rectification, they may contact one of the controller’s employees at any time.
d) Right to erasure (Right to be forgotten)
Any data subject affected by the processing of personal data shall have the right granted by the European legislator to demand from the controller the erasure of their personal data without undue delay where one of the following grounds applies and if the processing is not necessary:
- The personal data was collected for any purposes or processed in any other manner for which it is no longer required.
- The data subject withdraws their consent, on which any processing acc. to point (a) of Article 6(1) GDPR or point (a) of Article 9(2) GDPR is based, or any other legal basis for processing is lacking.
- The data subject lodges an objection to the processing according to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject lodges an objection to the processing according to Article 21(2) GDPR.
- The personal data has been unlawfully processed.
- The personal data is to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
- The personal data was collected in relation to information society services offered according to Article 8(1) GDPR.
If any of the reasons specified above applies and a data subject wishes to have Die Impulsregion e.V. erase any personal data it has stored, they may contact one of the controller’s employees at any time. The Impulsregion e.V. employee will arrange for the erasure request to be complied with immediately.
If Die Impulsregion e.V. has made any personal data public and our company, as controller according to Article 17(1) GDPR, is obliged to erase the personal data, Die Impulsregion e.V. will take adequate measures, also of a technical kind, taking into account the technology available and the implementation costs, to inform other controllers processing the published personal data that the data subject requested such other controllers to erase all links to such personal data or of copies or replications of such personal data, unless processing is required. The Impulsregion e.V. employee will arrange the necessary action on an individual basis.
e) Right to restriction of processing
Any data subject affected by the processing of personal data shall have the right granted by the European legislator to request the restriction of processing from the controller if any of the following conditions apply:
- The data subject challenges the accuracy of the personal data for a period that enables the controller to verify the accuracy of such personal data,
- Processing is unlawful, but the data subject refuses erasure of the personal data, requesting instead that use of the personal data be restricted.
- The controller no longer needs the personal data for the purposes of processing, but the data subject needs it to assert, exercise or defend legal claims.
- The data subject has objected against any processing according to Article 21(1) GDPR and it has not yet been established whether the controller’s legitimate grounds override those of the data subject.
If one of the conditions specified above applies and a data subject wishes to request the restriction of any personal data stored by Die Impulsregion e.V., they may contact one of the controller’s employees at any time. The Impulsregion e.V. employee will arrange the restriction of processing.
f) Right to data portability
Any data subject affected by the processing of personal data shall have the right granted by the European legislator to receive their relevant personal data provided by the controller in a structured, common and machine-readable format. Moreover, they have the right to transfer this data to another controller without hindrance from the controller to whom the personal data have been provided, if such processing is based on the consent according to point (a) of Article 6(1) GDPR or point (a) of Article 9(2) GDPR or on a contract according to point (b) of Article 6(1) GDPR and is made using automated processes, unless such processing is required to perform any task carried out in the public interest or in the exercise of official authority vested in us.
Furthermore, when exercising their right to data portability in accordance with Article 20(1) GDPR, the data subject has the right to effect that the personal data will be transmitted directly by a controller to another controller, where this is technically feasible and will not impair the rights and freedoms of others.
If the data subject wishes to exercise the right to data portability, they can contact a Die Impulsregion e.V. employee at any time.
g) Right to object
Any data subject affected by the processing of personal data shall have the right granted by the European legislator to object on grounds relating to your particular situation, at any time to the processing of personal data concerning them that is based on points (e) or (f) of Article 6(1) GDPR. This also applies to profiling based on these provisions.
Die Impulsregion e.V. will no longer process personal data in the event of objection, unless we are able to demonstrate compelling legitimate reasons for the processing which override the data subject’s interests, rights and freedoms or if the processing serves the establishment, exercise or defence of legal claims.
If Die Impulsregion e.V. processes personal data for the purposes of direct advertising, the data subject has the right to submit an objection to the processing of their personal data for such advertising purposes. This also applies to profiling, if it is associated with such direct advertising. If the data subject submits an objection to Die Impulsregion e.V. regarding processing for direct marketing purposes, Die Impulsregion e.V. will no longer process the personal data for such purposes.
The data subject also has the right to submit an objection to Die Impulsregion e.V., on grounds relating to their particular situation, to the processing of personal data concerning their person for scientific or historical research purposes or for statistical purposes according to Article 89(1) GDPR, unless such processing is required to carry out a task that is in the public interest.
If the data subject wishes to exercise their right to object, they can contact a Die Impulsregion e.V. employee or another employee directly. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject may also exercise their right to object by automated means using technical specifications.
h) Automated individual decision-making, including profiling
Any data subject affected by the processing of personal data shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning them or similarly significantly affects them, provided that the decision (1) is not necessary for the conclusion or performance of a contract between the data subject and the controller, or (2) is permitted by Union or Member State law which the controller is subject to and that such law contains appropriate measures to safeguard the data subject’s rights, freedoms and legitimate interests, or (3) is based on the data subject’s explicit consent.
If the decision (1) is necessary for the conclusion or performance of a contract between the data subject and the controller or (2) is made with the data subject’s explicit consent, Die Impulsregion e.V. shall take appropriate measures to safeguard the data subject’s rights and freedoms as well as the legitimate interests, including at least the right to obtain the intervention of a person on the part of the controller, to express their own point of view and to contest the decision.
If a data subject wishes to exercise their rights with regard to automated individual decision-making, they may contact one of the controller’s employees at any time.
i) Right to withdraw consent given under data protection law
Any data subject affected by the processing of personal data shall have the right granted by the European legislator to withdraw consent to the processing of personal data at any time.
If a data subject wishes to exercise their right to withdraw consent, they may contact one of the controller’s employees at any time.
7. Data protection with applications and during the application process
The controller collects and processes applicants’ personal data for the purpose of processing the application process. Processing can also take place electronically. This is particularly the case when an applicant submits the relevant application documents to the controller by electronic means, for example by email or using a web form on the website. If the controller enters into an employment contract with the applicant, the data transferred will be stored for the purpose of managing the employment relationship, observing the applicable legal provisions. If the controller does not enter into an employment contract with the applicant, the application documents will be automatically erased two months after notification of the decision to reject the application, provided that such erasure does not conflict with any other legitimate interests of the controller. Other legitimate interests in this context shall include, for example, burden of proof in a process under the General Equal Treatment Act (AGG).
8. Data protection provisions on the application and use of Facebook
The controller who is responsible for the processing has integrated components of the company Facebook into this website. Facebook is a social network.
A social network is a place for social meetings on the Internet; an online community which generally allows users to communicate with each other and interact in a virtual space. A social network may serve as a platform for the exchange of opinions and experiences or enable the Internet community to provide personal or business-related information. Facebook allows the users of its social network to create private profiles, to upload photos, and to network through friend requests.
The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. If a data subject lives outside of the United States or Canada, the controller who is responsible for the processing of the personal data is Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
Through each visit to one of the individual pages of this website which is operated by the controller who is responsible for the processing and into which a Facebook component (Facebook plug-ins) has been integrated, the web browser on the information technology system of the data subject will be automatically prompted to download a display of the corresponding Facebook component of Facebook through the Facebook component. An overview of all the Facebook plugins can be accessed at developers.facebook.com/docs/plugins/ During the course of this technical procedure, Facebook is made aware of the specific subpage of our website that was visited by the data subject.
If the data subject is logged into Facebook at the same time, every time the data subject accesses our website and for the entire duration of their stay on our website, Facebook is able to see which specific subpages of our website the data subject visits. This information will be collected by the Facebook component and assigned to the data subject’s Facebook account. If the data subject clicks on one of the Facebook buttons integrated in our website such as the “Like” button, or if the data subject submits a comment, Facebook will match this information with the data subject’s personal Facebook user account and store this personal data.
Through the Facebook component, Facebook will always receive notification of any visit made to our website by the data subject if the data subject is simultaneously logged into Facebook when they accessed our website; this will occur regardless of whether the data subject clicks on the Facebook component or not. If the data subject does not want such a transfer of information to Facebook to take place, they may prevent this transfer by logging out of their Facebook account before they access our website.
Facebook’s published privacy policy, which is available at de-de.facebook.com/about/privacy/, reveals information on the collection, processing and usage of personal data by Facebook. It also provides information on the setting options that Facebook offers to protect the data subject’s privacy. In addition, different configuration options are available that can prevent data from being transferred to Facebook. These applications can be used by the data subject to prevent data from being transferred to Facebook.
9. Data protection provisions on the application and use of Matomo
The controller who is responsible for the processing has integrated Matomo components into this website. Matomo is an open source software tool for web analysis. Web analysis means the collection, compilation and evaluation of data concerning the behaviour of visitors to websites. A web analysis tool collects, among other things, data which discloses which website a data subject comes from (referrer), which subpages have been accessed, and how often and for how long a subpage has been viewed. Web analysis is carried out mainly to improve a website and to optimise the cost-benefit analysis of Internet advertising.
The software is operated on the controller’s server, data protection sensitive log files are stored exclusively on this server.
The purpose of the Matomo components is to analyse the stream of visitors to our website. The controller uses the data and information it has obtained, for example, to assess the use of this website, to compile online reports about activity on our websites.
Matomo places a cookie in the data subject’s IT system. What cookies are has already been explained above. The placement of cookies allows us to analyse the use of our website. Every time an individual page on this website is accessed, the Internet browser is prompted by the Matomo components to automatically transfer data from the data subject’s IT system to our server for the purpose of online analysis. In connection with this technical procedure, we receive information about personal data, such as the data subject’s IP address, allowing us to determine the origin of the visitor and the clicks.
With the help of these cookies, personal data is stored, including the access time, the place from where access took place and how often our website is visited. With every access to our websites, this personal data, including the IP address of the Internet connection used by the data subject, is transmitted to our server. We do not store this personal data. We do not share this personal data with third parties.
The data subject can prevent our website from setting cookies at any time by adjusting the corresponding setting in their Internet browser, as described above, and thus permanently objecting to the setting of cookies. This setting of the Internet browser in use also prevents Matomo from placing a cookie in the data subject’s IT system. Furthermore, a cookie that has already been set by Matomo can be deleted at any time using an Internet browser or other software programs.
Beyond this, the data subject may withdraw consent to the collection of the data, generated by Matomo, in relation to the use of this website, and prevent this from taking place. To do this, the data subject must set “Do Not Track” in their browser.
However, setting the opt-out cookie, may mean that the controller websites can no longer be used in full by the data subject.
Further information and Matomo’s data protection regulations can be accessed at matomo.org/privacy/.
10. Data protection provisions on the application and use of YouTube
The controller who is responsible for the processing has integrated components of the company YouTube into this website. YouTube is an Internet video portal that allows video publishers to post video clips for free and other users to view, rate and comment on them for free. YouTube allows the publication of all types of videos, which is why complete film and television programmes, but also music videos, trailers or videos created by users can be accessed through the Internet portal.
The operating company is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
Through each visit to one of the individual pages of this website which is operated by the controller who is responsible for the processing and into which a YouTube component (YouTube video) has been integrated, the web browser on the data subject’s information technology system will be automatically prompted by the YouTube component to download a display of the corresponding YouTube component from YouTube. Further information on YouTube can be accessed at www.youtube.com/yt/about/de/. During the course of this technical procedure, YouTube and Google are made aware of the specific subpage of our website that was visited by the data subject.
If the data subject is logged into YouTube at the same time, YouTube is able to see when the data subject visits a specific subpage on our website that contains a YouTube video. This information will be collected by YouTube and Google and assigned to the data subject’s YouTube account.
Through the YouTube component, YouTube and Google will always receive notification of any visit made to our website by the data subject if the data subject is simultaneously logged into YouTube when they accessed our website; this will occur regardless of whether the data subject clicks on the YouTube video or not. If the data subject does not want such a transfer of information to YouTube and Google to take place, they may prevent this transfer by logging out of their YouTube account before they access our website.
YouTube’s published privacy policy, which is available at www.google.de/intl/de/policies/privacy/, reveals information on the collection, processing and usage of personal data by YouTube and Google.
11. Legal bases of the processing
Point (a) of Article 6(1) GDPR serves our company as a legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary to perform a contract which the data subject is a party to, as is the case, for example, with processing operations necessary for the delivery of goods or the provision of another service or consideration, the processing is based on point (b) of Article 6(1) GDPR. This also applies to processing operations that are necessary in order to take steps prior to entering into a contract, for example, in cases of enquiries about our products or services. If our company is subject to a legal obligation requiring the processing of personal data, such as for the fulfilment of tax obligations, the processing is based on point (c) of Article 6(1) GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our company were injured and their name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. The processing would then be based on point (d) of Article 6(1) GDPR. Ultimately, processing operations could be based on point (f) of Article 6(1) GDPR. Processing operations not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard any legitimate interests of our company or a third party, provided that they are not overridden by the data subject’s interests, fundamental rights and freedoms. We are allowed to carry out such processing, in particular because they have been specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, second sentence, GDPR).
12. Legitimate interests in the processing pursued by the controller or a third party
If the processing of personal data is based on point (f) of Article 6(1) GDPR, our legitimate interest is the performance of our business activities for the benefit of the well-being of all our employees and our shareholders.
13. Duration for which the personal data are stored
The criterion for the personal data storage period is the respective legal retention period. After expiry of the period, the corresponding data will be routinely erased unless they are still required for the fulfilment or initiation of the contract.
14. Legal or contractual requirements for the provision of personal data; necessity for conclusion of the contract; the data subject’s obligation to provide the personal data; possible consequences of non-provision
We inform you that the provision of personal data is partly required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). In some cases, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data when our company enters into a contract with them. Failure to provide personal data would mean that the contract could not be concluded with the data subject. Prior to the provision of personal data by the data subject, the data subject must contact one of our employees. Our employee informs the data subject on an individual basis whether the provision of the personal data is legally or contractually required or is necessary for conclusion of the contract, whether the data subject is obliged to provide the personal data, and the possible consequences of failure to provide the data.
15. Existence of automated decision-making
As a responsible company, we do not use automated decision-making or profiling.
This Privacy Policy was created using the privacy policy generator provided by DGD Deutsche Gesellschaft für Datenschutz GmbH, which acts as an external data protection officer in Upper Bavaria, in cooperation with the data protection lawyers from the WILDE BEUGER SOLMECKE | Rechtsanwälte law firm.